Gambino Cleaning Products Salesman System Specification Essay Example for Free

Gambino Cleaning Products Salesman System judicial admission EssayA new system of calculating and reporting on cleaning products salesmen is to be knowing and implemented. Cleaning products salesmen commission is based on a set of data which is the monthly sales of cleaning products sold by the salesmen.ObjectivesThe new system must(prenominal)* Be automated as far as possible, needing no thorough knowledge of spreadsheets, databases or any other software in order to start it.* Have fitted controls to ensure precision and completeness of data input.* Take into account commission allowances from monthly sales. * Print commission reports for each of the salesmen, and a summary report exhibit chalk up paid to each salesman and overall total.* Include an option to delete commission records previous to a given date so that the file does non increase for an indefinite period.The proposed new system can be shown in a level 0 data flow diagram as followsA level 1 Data Flow Diagram of the proposed system is as followsUser functions1. The Commissioning Salesman in the Sales Department impart be responsible for recruiting all details of new cleaning products salesman and new products.2. An Accounts clerk testament have special responsibility for the commission system.3. The Accounts clerk will enter each month the sales of each product, giving quantity sold and gross sales value (i.e. quantity X cover price).4. Every 6 months, the Accounts clerk will produce the Commission reports for each cleaning products salesman. This will show the commission that has been earned in the previous 6 months. A payment is then recorded and a cheque issued to each cleaning products salesman to whom commission is due, together with the Commission statement showing sales details, and the statement from the Accounts system the total amount due.Database specificationMenu structureThe many functions of the Commission System will be accessed by means of a front-end menu, which wil l have the following(a) structure.The data modelThere are three main entities in this system related in the entity relationship diagram shown below.Because a many-to-many relationship cannot be applied in a relational database, an additional entity named Salesman/Product is introduced. The ERD can now be drawn as followsThe database for Gambino cleaning products salesman system specification will have the following tablestblSalesman (SalesmanID, designation, FirstName)tblProduct (ProductID, ProductName, SalesTeam, Price)tblSalesman/Product (ProductID, SalesmanID, measuring stickCommission, BonusCommission)tblSales (SalesNumber, ProductID, Date, QuantitySold, GrossValue)NameTypeMeaningRangeWhere UsedtblSalesman control boardSalesman TabletblProductTableProduct TabletblSalesman/ProductTableSalesman/Product TabletblSalesTableSales TableSalesmanIDText (5)Unique IDPrimary key in tblSalesmanForeign key in tblSalesman/ProductSurnameText (20)Salesmans SurnametblSalesmanFirstnameText (15) Salesmans first nametblSalesmanProductIDText (5)Unique product codePrimary key in tblProductForeign key in tblSalesman/ProductProductNameText (40)Product titletblProductSalesTeamText (40)All salesman who sell a producttblProductPriceCurrencyProduct pricetblProductStandardCommissionNumber per centum commission on each product sold1-10tblSalesman/ProductsBonusCommissionNumberBonus percentage commission on each products sold11-20tblSalesman/ProductsSalesNumberNumber1=Standard commission2=Bonus Commission1 or 2tblSalesQuantitySoldNumberNumber of products soldtblSalesGrossValueCurrencyData DictionaryInput SpecificationThree input forms will be required.frmProductsThis will be used to enter product details.frmSalesmanThis will be used to enter details of a salesman and all products on which they receive commission. The commission percentages for each product will be entered in a subform of the main form.Validation methodsThe Product ID will be selected from a drop-down list of existing P roduct IDs. Once a Product ID is entered, the product name will be automatically displayed.frmTransactionThis form will be used to enter transactions.Validation methodsOnly valid dates will be accepted.The Product ID will be selected from a drop down list of existing Product IDs. Once a Product ID is entered, the product name will be automatically displayed.Selecting a radio button so that only a valid alternative can be selected will choose the transaction type.Process SpecificationCommission CalculationsTo calculate the commission for a given transaction, a query has to be performed to combine attributes from tblTransaction, tblProduct, tblProduct/Salesman and tblSalesman.The calculation of the commission is performed as followsIf TransactionType = 1 (i.e sales)ThenRate = StandardCommissionRateElseRate = BonusCommissionRateendifAmount = Rate * GrossValueThese processes will be carried out in qryCommission. This query will be the source of both the commission report and the summary report.MaintenanceEach year, transactions prior to a given date will be removed from tblTransactions. This prevents the transaction file from becoming too large and slowing down the system. The maintenance will be carried out as followsRun a Delete query to delete records from tblTransaction.Test PlanTests will be carried out using valid and invalid data and data at the extremes of refreshing values.